Frequently Asked Questions
WHAT DOES THE RENTAL FEE INCLUDE?
The facility rental at Villa Luna Venue includes the banquet space, plus tables and chairs set up to your specifications for the allotted time. We will have the banquet hall and common areas such as the rest rooms, lobby, and porch area clean and set up exactly as detailed on the Approved Floor Plan no later than the start time on your contract.
Food and beverage products and services are handled in a separate transaction with Blue Moon Caterers.
WHAT TYPE OF TABLES AND CHAIRS DO YOU HAVE?
Unlike many places to rent in Wichita, we have a broad range of table sizes from which to choose:
- 60” round
- 48” round
- 30” cocktail (42” tall)
- 30” lounge (30” tall)
- 8’ banquet
- 6’ banquet
- 2’ x 4’
Our chairs are Mahogany colored Chiavari Chairs
We also have what’s called “soft seating” in the events industry…a variety of armchairs and upholstered specialty chairs. We have a few barstools and high chairs as well.
HOW EARLY CAN WE GET IN TO SET UP?
Besides being a banquet rental facility, Villa Luna Venue is also home to Blue Moon Caterers, and as a result we are only able to make the party hall available during the hours you have rented. We have set our event rental pricing in such a way as to make an “all day” rental very affordable. If you rent table linens from Blue Moon Caterers, they will place them on the tables for you, and have them ready to go when you arrive.
CAN WE DROP THINGS OFF AHEAD OF TIME?
We have very limited storage space in our banquet hall, and are unable to help in this way. Occasionally the Blue Moon Caterers contract includes chilling the client’s alcoholic beverages, and in this circumstance, these are typically received a day or two prior to the event. Please check with your Blue Moon Caterers Event Planner on this detail.
WHEN DO WE HAVE TO BE OUT?
We ask our clients to vacate by the end time on the facility rental contract. This includes any other vendors (DJ, Band, photo booth etc.), and having all your personal belongings, and trash out of the building. If Blue Moon Caterers is providing dining room clean up service, their staff will take care of the trash removal.
DOES BLUE MOON GIVE A DISCOUNT ON EVENTS AT VILLA LUNA?
No and yes. Blue Moon Caterers does not offer a discount on products and services at Villa Luna Venue…but an event that Blue Moon Caterers executes at Villa Luna will be roughly $100 more economical than a comparable event at an off-site location. This is because of reduced operating costs associated with transporting food, beverages, supplies, equipment, and staff.
CAN WE BRING IN OUR OWN ALCOHOL?
Yes….however, when a bar is part of the event plan, we require that Blue Moon Caterers provides bartending services. We love a party…but want the bar to be professionally managed.
Similarly, whenever alcohol is present at an event, we require a Security Guard. Blue Moon Caterers handles that part of the transaction, and a $35 per hour fee applies.
CAN WE BRING IN A WEDDING CAKE FROM ANOTHER SOURCE?
Yes…Wedding Cakes, Decorated Cakes, Cup Cakes, Chocolate Fountains, and similar specialty items from other vendors are generally no problem. Please keep us informed of your plans, so that we can support you appropriately.
HOW DO WE FIGURE OUT HOW TO SET UP THE BALLROOM?
Typically you will have a floor plan meeting with your Villa Luna representative, and she will help you create a floor plan that is perfect for your event. Afterwards, she will produce a computer drawn diagram, and send it to you for your approval. Our rental facility staff will set the reception hall up exactly as drawn. When you arrive…it’ll be perfect!
I'VE HEARD ABOUT YOUR MOVABLE WALLS. WHAT'S UP WITH THAT?
Most reception locations are a fixed size, and are appropriate for a certain range of guest counts. Villa Luna Venue is different in that we have two large movable walls that match the materials and finishes of the room, and look permanent wherever they’re placed (OK…so it’s a little bit weird…you have to see it to understand it). Because of these, we can alter the size of the party hall to fit guest counts from 20 to 290, and have the party space be the perfect size and layout for your event.
CAN WE HAVE THE WEDDING CEREMONY AT VILLA LUNA AS WELL AS THE WEDDING RECEPTION?
Yes…but how we accomplish that depends on your guest count. For guest counts of 130 or less, we have the option of splitting the banquet hall into two separate spaces…a wedding chapel for the ceremony…and a party room for the reception (see our Floor Plan page). For groups in excess of 130 there are two options:
- We can set up the banquet hall chairs in a theatre style for the wedding…then do a “room flip”, and turn the event space into a reception hall for the party…or…
- We can set up the venue like a ballroom, and have the guests sit at their banquet tables during the ceremony. We call this an East-coast style wedding.
CAN WE CONTROL LIGHTING?
All our lighting circuits in the event venue are on dimmers, so you can set the light levels to meet your preferences.
WE'VE GOT A SLIDE SHOW. DO YOU HAVE PROJECTION EQUIPMENT?
Villa Luna has a built-in 70” television that can play a variety of slide show and video formats. We recommend that you make an appointment to come in a few days ahead of time to test the connections and equipment to make sure the systems are compatible. Your Villa Luna representative can assist you in this effort.
DO YOU HAVE A SOUND SYSTEM?
Villa Luna has a sound system to play music and video sound tracks. We recommend that you make an appointment to come in a few days ahead of time to test the connections and equipment to make sure the systems are compatible. Your Villa Luna representative can assist you in this effort.
Villa Luna also has a public address system with directional loudspeakers, and two microphones.
